Assistant Project Manager

About this task

Responsibilities

Project Coordination and Execution:
1. Assist the Project Manager in organizing and advancing the implementation of overseas photovoltaic and energy-storage projects.
2. Track the overall project schedule and ensure that design, procurement, construction, logistics, and other functions perform according to plan.
3. Coordinate communication among headquarters, overseas entities, suppliers, owners, supervision consultants, and subcontractors.
4. Assist in organizing project meetings and follow up on the implementation of meeting resolutions.

Contract and Document Management:
1. Assist in managing EPC contract execution.
2. Prepare, organize, and submit project technical documents, commercial correspondence, and approval materials.
3. Establish and maintain the project document-control system.
4. Track the circulation and approval status of design drawings, technical documents, approval documents, and correspondence.
5. Maintain registers for project correspondence, meeting minutes, technical clarifications, variations, and claims.

Owner and Supervision Consultant Communication:
1. Assist the Project Manager with day-to-day communication with owners and supervision consultants.
2. Draft business emails and formal correspondence in Chinese and English.
3. Follow up on responses to owner comments and approval processes.
4. Assist in preparing weekly reports, monthly reports, and special project presentations.

Procurement and Logistics Coordination:
1. Track equipment procurement plans and delivery progress.
2. Coordinate with suppliers to submit technical documentation according to project requirements.
3. Track FAT, shipment, transportation, customs clearance, and onsite delivery.
4. Assist with logistics, insurance, and customs matters.

Construction Support:
1. Track onsite construction progress and resource deployment.
2. Collect onsite construction information and prepare daily, weekly, and monthly project reports.
3. Assist in coordinating and resolving construction-site issues.
4. Track quality, safety, and environmental management documentation.

Cost and Risk Control:
1. Assist in compiling project cost data.
2. Track project payment milestones.
3. Assist with project risk identification and analysis.
4. Collect supporting materials related to claims and variations.

Other Duties:
Complete other tasks assigned by the Project Manager.

Requirements:
1. Bachelor’s degree or above. Candidates with a background in electrical engineering, new energy science and engineering, power systems, or engineering management are preferred.
2. At least three years of work experience. Experience in overseas photovoltaic, energy-storage, wind-power, power-transmission and transformation, or EPC project management is preferred.
3. Familiarity with EPC project management processes and the full design, procurement, construction, and commissioning lifecycle.
4. Familiarity with project document management and engineering correspondence preparation.
5. Ability to read technical documents in English.
6. Proficiency with Microsoft Office; experience with Microsoft Project is preferred.
7. Ability to use English as a working language for business correspondence and meetings. French may also be required for assigned overseas locations.
8. Strong communication, coordination, organizational, and execution skills, with attention to detail, resilience under pressure, and a strong team-oriented mindset.
9. Ability to undertake long-term overseas assignments.

Primary work location: Kenya; assignments may also be available in Burkina Faso, South Africa, France, or Chile.
Employment type: Full-time, long-term overseas assignment

岗位职责

项目协调与执行：
1. 协助项目经理组织和推进海外光伏、储能项目的实施。
2. 跟踪项目总体进度，督促设计、采购、施工、物流等各专业按照计划执行。
3. 协调总部、海外机构、供应商、业主、监理及分包商之间的沟通。
4. 协助组织项目例会，并跟踪落实会议决议。

合同及文件管理：
1. 协助管理EPC合同执行情况。
2. 编制、整理和提交项目技术文件、商务函件及报审资料。
3. 建立和维护项目文件管理体系。
4. 跟踪设计图纸、技术文件、审批文件及往来函件的流转和审批状态。
5. 建立项目函件、会议纪要、技术澄清、变更及索赔台账。

业主及监理沟通：
1. 协助项目经理与业主、监理进行日常沟通。
2. 起草中英文商务邮件及正式函件。
3. 跟踪业主意见回复及审批流程。
4. 协助准备项目周报、月报及各类专题汇报材料。

采购及物流协调：
1. 跟踪设备采购计划及交货进度。
2. 协调供应商按照项目要求提交技术文件。
3. 跟踪FAT、发货、运输、清关及现场交付。
4. 协助处理物流、保险及海关相关事务。

施工支持：
1. 跟踪现场施工进度及资源投入情况。
2. 收集现场施工信息，编制项目日报、周报及月报。
3. 协助协调解决施工现场问题。
4. 跟踪质量、安全及环境管理资料。

成本及风险控制：
1. 协助统计项目成本数据。
2. 跟踪项目付款节点。
3. 协助开展项目风险识别与分析。
4. 收集索赔、变更等相关资料。

其他工作：
完成项目经理交办的其他工作。

任职要求：
1. 本科及以上学历，专业不限；电气工程、新能源科学与工程、电力系统或工程管理等专业优先。
2. 具有3年以上工作经验；有海外光伏、储能、风电、输变电或EPC工程项目管理经验者优先。
3. 熟悉EPC项目管理流程，以及设计、采购、施工和调试全过程。
4. 熟悉项目文件管理及工程函件编制。
5. 能够阅读英文技术资料。
6. 熟练使用Office办公软件；熟悉Project者优先。
7. 英语能够作为工作语言，可进行商务邮件和会议沟通；根据具体派驻地点，工作中也可能使用法语。
8. 具备良好的沟通协调能力、组织能力和执行力，工作认真细致，抗压能力强，并具有团队合作意识。
9. 能够适应海外长期驻外工作。

主要工作地点：肯尼亚；也可能派驻布基纳法索、南非、法国或智利。
雇佣性质：全职，长期驻外