Sales Operations Specialist - Light Mobility | Vespa

About this task

Support the Light Mobility Sales division by managing end-to-end purchasing operations through SAP, ensuring procurement compliance, and delivering accurate sales reporting and analysis to enable data-driven commercial decisions.

Duties & Responsibilities:

1. Procurement & Purchase Management:
- Create and process Purchase Requisitions (PRs) in SAP for operational and commercial requirements, ensuring proper cost center and budget allocation at the point of creation.
- Convert approved PRs into Purchase Orders (POs) in line with company procurement policies and approval authority matrices.
- Monitor PR and PO approval workflows to ensure timely processing and escalate delays when necessary.
- Track PO status throughout the full cycle, from creation through goods receipt and invoice processing, maintaining visibility at every stage.
- Reconcile purchase orders against supplier invoices and delivery confirmations, resolving discrepancies in coordination with relevant stakeholders.
- Maintain accurate and audit-ready purchasing records and documentation within SAP.

2. Cross-functional Coordination:
- Coordinate with the Procurement and Finance departments regarding budget availability, cost center allocations, and purchasing requirements.
- Liaise with vendors and internal teams to resolve PO or delivery-related issues in a timely manner.

3. Sales Reporting & Analysis:
- Prepare regular sales reports covering key performance metrics for the Light Mobility division.
- Analyze sales trends, variances, and pipeline data to support the Sales Director in decision-making.
- Maintain and update sales trackers and dashboards as required.

Requirements:
- Bachelor's degree in Business Administration, Commerce, or a related field.
- 2 to 4 years of experience in sales operations, procurement coordination, or a similar role, preferably within the automotive or FMCG sector.
- Hands-on experience with SAP; PR/PO workflow experience is required.
- Proficiency in Microsoft Excel; Power BI or similar reporting tools is a plus.
- Strong attention to detail and ability to manage multiple priorities simultaneously.
- Good communication and coordination skills across departments.